Although storage is relatively inexpensive, the growth in storage over time should not be underestimated.
For example, a customer’s estimate of e-mail growth was 5% per annum. Following actual analysis over 4 years, the actual growth was seen to be closer to 50+% per annum.
Applied correctly, an archiving solution will enable an organisation to ensure that message stores are initially shrunk, and then maintained at an optimum size.
Ideally the archive solution will not create a storage problem elsewhere, but help consolidate storage.
ZANTAZ EAS offers the highest storage savings in the industry, consistently reaching 80% savings! This translates to considerable storage costs.
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Global SIS
EAS is the only solution to give you true single instance storage across emails, attachments and files - at an enterprise-wide level, and not just at a per information store or per location or archive store level.
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Data Migration
EAS automatically migrates data (according to your policies) to alternative storage media. E.g, Migrate all e-mails older than 2 years or belonging to ex-employees tape.
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SIS Across Mailbox & Compliance Archives
Compliance archiving is notorious for using enormous amounts of storage. EAS can write 'mailbox' and compliance data to the same location - preserving single instance and ensuring total security. It also supports the Microsoft Exchange Envelope Journal feature - without creating another instance of the same e-mail. This capability can halve or even third your storage requirements.
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Shortcut Management Over Time
The shortcuts (stubs) that relate to archived items can add up over time. EAS allows you to create policies for housekeeping shortcuts from users' mailboxes. For example, remove all shortcuts for items older than 2 years. The items will still remain in the archive and can be accessed via searching or the EAS web view that mirrors Outlook/Notes folders.
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Archive Quota Management
As well as the ability to automatically keep users within their mailbox quotas, EAS lets you manage end users' archive quota. When users reach the specified archive limit, rules for deleting or migrating data (e.g. oldest, subject='Project XYZ' etc) can be automatically applied.
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Storage Chargeback
EAS reports on storage used, allowing you to charge cost-centres, departments etc for archive space consumed.
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